The building administrator or his/her designee is responsible for administering and directing the school’s volunteer program.

 

A. GENERAL PRINCIPLES AND REQUIREMENTS

The District values the work of its volunteers. All volunteers shall adhere to the following requirements:

1. Participate in volunteer training when required.

2. Work within the guidelines established by the responsible administrator/staff member.

3. Supply supplemental and supportive service.

4. Work under the direction and supervision of teachers or other members of the school staff.

5. Perform tasks assigned by their supervisor and approved by the responsible administrator, excluding access to student records.

6. Maintain strict confidentiality with all school or classroom information to which they have  access while performing their volunteer activities.

7. Serve in an auxiliary capacity under the direction and supervision of professional school personnel. Volunteers do not have access to confidential files and records. Teachers, administrators, and volunteers shall be aware of all state and local policies, procedures, and laws relevant to volunteer responsibilities.

 

B. PROCEDURES FOR VOLUNTEERS

When beginning an assignment, a disclosure statement shall be collected on a separate card, reviewed and approved by the principal, and kept on file at each school for all Level I and Level II volunteers. Each time a volunteer enters the building, the following procedures will apply: 1. Report to the principal’s office or other designated location and sign-in and sign-out, noting name, date, time of day, and length of volunteer service and 2. Wear a nametag provided by the school.

 

C. VOLUNTEER TRAINING AND ORIENTATION

Training of volunteers shall include the following topics:

1. Clear understanding of their roles and responsibilities

2. Information about the school, its staff, educational programs, and activities

3. Rules, regulations, and day to day operations of the school

4. Sign-in procedures

5. Emergency procedures

6. Parking

7. Use of phones

8. Location of restrooms

9. Tobacco/Nicotine prohibition (See board policy # 905.4 – Tobacco/Nicotine Free Environment)

10. Specifics of their volunteer assignment

11. Start date

 

D. SCHOOL RESPONSIBILITIES FOR VOLUNTEERS

Each school Principal or designee will be responsible for the following:

1. Provide for or arrange for training sessions for its volunteers

2. Maintain a volunteer log

3. Maintain volunteer application forms and Disclosure Statements

4. Communicate regularly with volunteers

5. Thank and appreciate their volunteers

 

E.  VOLUNTEER DESIGNATIONS

The District utilizes many types of volunteers who work in varying capacities. The types or categories are described below.

1. Level I

Volunteers who provide direct services to students on a regular basis and may be asked to assume some direct supervision of a student or group of students.  Examples include, but are not limited to the following:  one-to-one or small group mentoring (i.e. mentors) or tutoring (i.e reading volunteers); chaperon for an overnight event or field trips, sports coaches/assistants of school-sponsored teams.

 

2. Level II

Volunteers who provide limited services to students on an occasional basis and who will not assume direct supervision of students OR volunteers who occasionally assist with clerical duties in classrooms or offices.  Examples include, but are not limited to the following:  clerical assistant, classroom helper, library assistant.

 

F. VISITOR DESIGNATIONS

Persons who are members of non-school organizations and groups that come to classrooms to present programs with teachers or other staff members present.  These visitors to the school are part of a one time entrance to the school and staff are present for the entire time they are in the building.  Examples include, but are not limited to the following:  outside resource speakers for classrooms or assemblies, Junior Achievement presenters, career exploration presenters, etc...

 

Procedures for visitors to the building are addressed in Board Policy 903.3.

 

 

Legal Reference:  Iowa Code, Chapter 22 (2003)
                                       Department of Education School Rules of Iowa, Chapter 11.4(5)

Approved: January 1997
Reviewed: February 1999, July 2009, March 2012, March 2015, March 2018, January 2022

 

Our school is a vital part of the community. Respecting one’s privacy and confidentiality is very important:

Each student with whom you work has the right to expect that nothing that happens to or about him or her will be repeated to anyone other than authorized school department employees, as designated by the administrators at your school. Even when discussing a student with those who are directly involved in a student’s education, such as a teacher, principal, or guidance counselor, you may not share otherwise confidential information with them unless it is relevant to the student’s educational growth, safety, or well-being.

You may not share information about a student even with others who are genuinely interested in the student’s welfare, such as social workers, scout leaders, clergy, or nurses/physicians (a grave medical emergency, in which confidential information may be necessary for a student’s care, is the only exception). Thus, you must refer all such questions to the school employees so authorized and indicated to you, typically the student’s teacher or principal. 

Parents, friends, or community members may, in good faith, ask you questions about a student’s problems or progress. Again, you must refer all such questions to the authorized school employees. You may not share information about a student, even with members of your own family or his/her family. 

 

Volunteer Liability and Indemnification 

A volunteer shall at all times indemnify and hold harmless Dunkerton Community Schools and its officers, agents and employees from any and all claims, damages and expenses arising out of injuries to persons or damage to property which resulted from any omissions or negligent acts of the volunteer.

I understand and agree that I will not disclose such confidential information except to school employees that have a need to know.

 

 

______________________________    ____________________________                ______
Signature                                                         Printed name                                                       Date

 

It is the policy of the Dunkerton Community School District to make every reasonable effort to provide a safe learning environment for students working with volunteers. Therefore, the District requires the following confidential information from volunteers who work directly with students or assist staff on a regular basis; supervise/chaperone students; or act as a primary authority figure. This statement must be completed and returned to the District office prior to beginning any volunteer experience. *Background checks are good for five years from date of completion.

 

Name:

(first)

(last)

Address:

City:

State:

Zip:

Day Phone:

Evening Phone:

Do you have any record of drug or alcohol arrests?	Yes                  No
Have you ever been convicted of a serious misdemeanor, aggravated misdemeanor, or a felony under Iowa law or any other state/country law?	Yes                  No
Have you ever been convicted, or had an administrative finding, of violating any law involving child abuse, sexual abuse, physical abuse, sexual harassment or exploitation, or any other crime related to children?	Yes                  No
Have you ever been the subject of or listed as the perpetrator in a founded child abuse report?	Yes                  No
Are you required to register as a sex offender with the Sex Offender Registry?	Yes                  No
Do you currently have charges pending or are there any ongoing investigations relating to any of the previous questions?	Yes                  No
Has your driver’s license ever been suspended or revoked?	Yes                  No

*A “Yes” answer to any of the questions listed above may require an interview with a district administrator.

 

 

Signature: _______________________________ Date: _____________________

 

I. Guidelines.

Individuals, including students, may have the right to distribute on school premises, at reasonable times and places, unofficial written material, petitions, buttons, badges or other insignia, except expression which:

1. is obscene to minors;
2. is libelous;
3. contains indecent, vulgar, profane or lewd language;
4. advertises any product or service not permitted to minors by law;
5. constitutes insulting or fighting words, the very expression of which injures or harasses other people (e.g., threats of violence, defamation of character or of a person's race, religion, gender, disability, age or ethnic origin);
6. presents a clear and present likelihood that, either because of its content or the manner of distribution, it will cause a material and substantial disruption of the proper and orderly operation and discipline of the school or school activities, will cause the commission of unlawful acts or the violation of lawful school regulations.

Distribution on school premises of material in categories (a) through (d) to any student is prohibited. Distribution on school premises of material in categories (e) and (f) to a substantial number of students is prohibited.

II. Procedures.

Anyone wishing to distribute unofficial written material must first submit for approval a copy of the material to the building principal at least twenty-four hours in advance of desired distribution time, together with the following information:

1. Name and phone number of the person submitting request and, if a student, the homeroom number;
2. Date(s) and time(s) of day of intended display or distribution;
3. Location where material will be displayed or distributed;
4. The grade(s) of students to whom the display or distribution is intended.

Within twenty-four hours of submission, the principal will render a decision whether the material violates the guidelines in subsection I or the time, place and manner restrictions in subsection III of this policy. In the event that permission to distribute the material is denied, the person submitting the request should be informed in writing of the reasons for the denial. Permission to distribute material does not imply approval of its contents by either the school, the administration, the board or the individual reviewing the material submitted.

If the person submitting the request does not receive a response within twenty-four hours of submission, the person will contact the building principal's office to verify that the lack of response was not due to an inability to locate the person. If the person has made this verification and there is no response to the request, the material may be distributed in accordance with the time, place and manner provisions in subsection III.

If the person is dissatisfied with the decision of the principal, the person may submit a written request for appeal to the superintendent. If the person does not receive a response within three school days of submitting the appeal, the person will contact the superintendent to verify that the lack of response is not due to an inability to locate the person. If the person has made this verification and there is no response to the appeal, the material may be distributed in accordance with the time, place and manner provisions in subsection III.

At every level of the process the person submitting the request will have the right to appear and present the reasons, supported by relevant witnesses and material, as to why distribution of the written material is appropriate.

Permission to distribute material does not imply approval of its contents by either the school district, the board, the administration or the individual reviewing the material submitted.

III. Time, place and manner of distribution.

The distribution of written material is prohibited when it blocks the safe flow of traffic within corridors and entrance ways of the school or otherwise disrupts school activities. The distribution of unofficial material is limited to a reasonable time, place and manner as follows:

1. The material will be distributed from a table set up for the purpose in a location designated by the principal, which location will not block the safe flow of traffic or block the corridors or entrance ways, but which will give reasonable access to students.
2. The material will be distributed either before and/or after the regular instructional day.
3. No written material may be distributed during and at the place of a normal school activity if it is reasonably likely to cause a material and substantial disruption of that activity.

IV. Definitions.

The following definitions apply to the following terms used in this policy:

1.  "Obscene to minors" is defined as:
   
   1. The average person, applying contemporary community standards, would find that the written material, taken as a whole, appeals to the prurient interest of minors of the age to whom distribution is requested;
   2. The material depicts or describes, in a manner that is patently offensive to prevailing standards in the adult community concerning how such conduct should be presented to minors of the age to whom distribution is requested, sexual
   3. conduct such as intimate sexual acts (normal or perverted), masturbation, excretory functions, and lewd exhibition of the genitals; and
   4. The material, taken as a whole, lacks serious literary, artistic, political or scientific value for minors.
2. "Minor" means any person under the age of eighteen.
3. "Material and substantial disruption" of a normal school activity is defined as follows:
   
   1. Where the normal school activity is an educational program of the district for which student attendance is compulsory, "material and substantial disruption" is defined as any disruption which interferes with or impedes the implementation of that program.
   2. Where the normal school activity is voluntary in nature (including, without limitation, school athletic events, school plays and concerts, and lunch periods), "material and substantial disruption" is defined as student rioting, unlawful seizures of property, widespread shouting or boisterous demonstration, sit-in, stand-in, walk-out, or other related forms of activity.
   3. In order for expression to be considered disruptive, there must exist specific facts upon which the likelihood of disruption can be forecasted including past experience in the school, current events influencing student activities and behavior, and instances of actual or threatened disruption relating to the written material in question.
4. "School activities" means any activity of students sponsored by the school and includes, by way of example but not limited to, classroom work, library activities, physical education classes, official assemblies and other similar gatherings, school athletic contests, band concerts, school plays and in-school lunch periods.
5. "Unofficial" written material includes all written material except school newspapers, literary magazines, yearbooks, and other publications funded and/or sponsored or authorized by the school. Examples include leaflets, brochures, flyers, petitions, placards and underground newspapers, whether written by students or others.
6. "Libelous" is a false and unprivileged statement about a specific individual that tends to harm the individual's reputation or to lower him/her in the esteem of the community.
7. "Distribution" means circulation or dissemination of written material by means of handing out free copies, selling or offering copies for sale and accepting donations for copies. It includes displaying written material in areas of the school which are generally frequented by students.

V. Disciplinary action.

Distribution by any student of unofficial written material prohibited in subsection I or in violation of subsection III may be halted, and students may be subject to discipline including suspension and expulsion. Any other party violating this policy may be requested to leave the school property immediately and, if necessary, local law enforcement officials will be called.

VI. Notice of policy to students.

A copy of this policy will be published in student handbooks and posted conspicuously in school buildings.

  

 

Approved: January 1997
Reviewed: February 1999, July 2009, March 2012, March 2015, March 2018, January 2022

 

The Dunkerton Community School District facilities and buildings are owned, maintained and supported by the public. The Board of Education actively seeks to respond to the educational, recreational and cultural needs of its total community through the total resources of the community schools. However, all school facilities have been primarily erected and maintained for the use of the students of Dunkerton Schools and shall not be used for another purpose that will conflict with that use.

 

This document outlines policies and guidelines for community use of school facilities in the Dunkerton Community School District (hereafter referred to as the District). The guidelines have been reviewed by the Board of Education (hereafter referred to as the Board) and Superintendent of Schools (hereafter referred to as the Superintendent) and approved by the Board.

 

Any activity connected with the approved school programs will take precedence over any request for use of the facilities for any other purpose.

 

It is understood that the District will make its facilities available for use by certain local, state, civic or service organizations when the use does not conflict with the school program. Such use shall be for community purposes or the promotion of community activities and shall be of educational, recreational or cultural value to the community.

 

Dunkerton Community School District.facilities are not intended to be a location for profit making enterprises.

 

Approval of a request does not imply the endorsement or sponsorship by the Administration, the Board or Dunkerton Community School District.

 

Organizations interested in using school facilities should make such requests through The Activities Office. The Activities Office, with the help of the Administration, will determine the availability and appropriate usage of the facilities. Completion of a Facility Request Form is required.

 

It is the responsibility of those requesting usage of school facilities to know the contents of these Facility Use Guidelines and be aware of all guidelines for usage as well as specific guidelines set forth by the Board and Administration.

 

The District reserves the right to cancel or postpone any activity due to conflict, disregard of policies or other uncontrollable circumstances. If approval has been given to a group to use facilities and it is later determined that the facilities are not available, notice of cancellation shall be given to the applicant as soon as possible with reasons for the cancellation. District administrators, the designated building supervisor or the custodian on duty have the right to terminate any activity at any time if, in his/her judgment, there are violations of Board policies and rules, or federal, state or municipal laws, or if the activity is deemed to be hazardous to people, buildings, or equipment.

 

All District facilities will be closed and not available for use on legal holidays and to allow for cleaning/restoration in the summer.

 

The District requires at least two weeks prior notice on extra-ordinary facilities use requests and reserves the right to cancel or postpone any activity, including school and school related activities, due to conflict, disregard of policies, or other uncontrollable circumstances.

Regular Requests for facility usage will not be processed if not received at least 48 hours prior to the date requested. Weekend usage requests must be received no later than twelve o’clock noon on the preceding Thursday.  Usage requests received more than 6 weeks in advance of usage will not be acted upon.

 

The requester is responsible for notifying the Activities Office when his/her group wants to change or cancel a confirmed request or the group is not using the facility at the scheduled time. Cancellation requests are due to the Activities Office no later than twenty-four hours prior to the scheduled time of use. Failure to make the proper notification will result in a forfeiture of all fees paid in advance, and may result in loss of use privileges.

 

Overnight stays are not permitted by the District.

 

If school is canceled for the day, all community use of the buildings is canceled.

 

If home evening activities are canceled, all community use of the buildings will be canceled.

 

Food and beverages are permitted in designated areas only.

 

Use of tobacco, alcohol, or illegal drugs is prohibited on any school property

 

Non-marking gym shoes are required for participants in all sports and games. Group members not wearing proper shoes may be charged for the professional cleaning or refinishing of the gym floor.

 

No slam-dunking or hanging on rims.

 

No bouncing balls in halls, off walls or on ceilings.

 

Indoor balls ONLY: indoor soccer balls, mush balls, tennis balls, waffle balls, basketballs, volleyballs.

 

No baseballs or softballs.

 

No roller Blades.

 

No batting practice.

 

No Pitching Machines.

 

No leaning into volleyball nets. This loosens standards and damages equipment. More importantly, loose standards could fall and cause personal injury.

 

No climbing or playing on bleachers.

 

No pulling of bleachers. Facility Supervisors will be responsible for pulling bleachers out for use if previously approved by the Activities Office.

 

No tape or markers on floor or walls.

 

No propping open doors or windows.

 

No pushing/pulling chairs, tables, or other equipment across the floors.

 

No spitting or foul language allowed.

 

Children are not allowed to roam or play in the halls while their parents are participating in activities in the gym.

 

Children are to be supervised by adults at all times during gym usage.

 

No motorized vehicles may be used on school property

 

The use of the football stadium, softball fields, baseball fields and running track will require the regular facility form to be completed.

 

The Dunkerton Community School District Superintendent shall have sole discretion to determine if any reserved outdoor facility is unusable. It shall be the responsibility of the Activities Director, or his designee, to notify the appropriate parties if weather has rendered the outdoor spaces unusable.

  

Classification of Potential Users

Groups using the facilities will be classified as A, B, C, or D, with Class A having the highest priority for use when scheduling facilities. District Administration will determine the classification of each group requesting use of a facility.

 

Regular classroom activities

School-sponsored activities for students (e.g., clubs, athletics)

School-sponsored activities for parents (e.g. plays, open houses)

 

 

CLASS A

SCHOOL DISTRICT AND DISTRICT-RELATED ORGANIZATIONS:

School-related groups and organizations (e.g. Booster Clubs, Foundation-Four year trip/After prom, PTO)

School and district-sponsored activities for District staff (e.g. Training Sessions, Wellness)

Dunkerton Summer Recreation

College entrance examinations ACT

 

Facility Use Fee:

• No fees for building usage
• Custodian fees weekend use
• No fees for administrative supervision
• No fees for necessary staffing to sell tickets, run clocks, etc.

 

 

CLASS B

PUBLIC AGENCIES AND DISTRICT CO-SPONSORED ACTIVITIES:

Youth organizations: meetings involving District residents belonging to nonprofit, chartered youth groups or organizations sponsoring youth activities during the regular program season or year. Such groups would include the following:

Dunkerton Basketball Camps

Boys and Girls Club

Softball/Baseball Little League

Adult groups whose members reside in the District for regularly scheduled meetings or recreation (e.g. basketball groups, volleyball groups, community singing groups)Dunkerton Dunkerton COOP

 

EDUCATIONAL INSTITUTIONS:

Cost to educational institutions depends upon the institution's charge to students per credit hour. A charge for specialty rooms may be assessed (e.g., computer lab, shop, science lab).

Community Colleges

Public universities (e.g., Iowa State University, University of Iowa, University of Northern Iowa)

Central Rivers Area Education Agency

Private higher educational institutions

 

Facility Use Fee:

• Events / tournaments will be charged $30 / hour for post-custodial cleaning for the event.
• Building rental fee as outlined in the Hourly Fee Structure

 

CLASS C

Nonprofit/Private Interest Groups:

Activities not conducted for profit by business concerns located within the boundaries of and paying property taxes to the Dunkerton Community School District.

Groups who charge fees for their own purposes or for profit may be charged at Class D rates. For purposes of determining nonprofit organizations, a tax-exempt identification number and/or an annual organizational or event budget may be requested.

Local non-profit organizations conducting profit-making activities for charitable purposes

If the activity does not meet the criteria, it will be placed in Class D.

 

Facility Use Fee:

• Events / tournaments will be charged $30 / hour for post-custodial cleaning for the event.
• Building rental fee as outlined in the Hourly Fee Structure
• Users will be required to file a non-profit exempt documentation to the district.

 

CLASS D

Out-of-District Private Interest Groups and Organizations:

Out of District adult or youth groups with less than 75% Dunkerton Community School District  residents as participants. (Rosters will be required and must be submitted prior to the first usage)

Businesses located outside the Dunkerton Community School District

Businesses, private interest groups, individuals conducting activities for which a fee or admission is charged or items are sold.

Businesses holding non-gate fee events for which the participant directly or indirectly is charged a fee (e.g. rehearsals, ceremonies, performances)

Waterloo Tumbling

Private lesson / training session where fee is charged (musial, athletic)

 

 Facility Use Fee:

• Events / tournaments will be charged $30 / hour for post-custodial cleaning for the event.
• Building rental fee as outlined in the Hourly Fee Structure
• Users will be required to file a non-profit exempt documentation to the district.

 

 

 

Special Events

The District welcomes local, state and national groups hosting special events which enrich our community and provide a variety of lifelong learning opportunities for community members.  In scheduling such events, we must ensure that the learning environment for students is preserved and the upkeep of the facilities is maintained. In that light, the following guidelines were developed.

A. Guidelines for giving access to local, state, and national groups hosting special events in District facilities:

1. People (adults and children) in our district are participating in the events, as well as being observers.

2. The group can provide references from previous hosts attesting to reasonable group behavior, lack of damage, and prompt payment of costs incurred.

3. Additional workload incurred for District staff (custodians, technicians, athletic personnel, etc.) is not so excessive that it conflicts with regular job responsibilities.

4. The facilities are able to sustain the additional usage

5. Summer usage does not prohibit cleaning and repair projects from being accomplished.

6. The nature of the event does not conflict with previously scheduled groups

 

Guidelines for Establishing Fees:

1. For-profit groups will pay Class D rates (out-of-district groups, or for-profit activities).

2. Groups are eligible for non-profit rate only if they provide proof of non-profit status and a tax exempt identification number.  The Activities Office may request a copy of the group’s annual budget and/or the budget for the event.

3. All groups must cover all personnel costs involved before, during, and after the event. This may include costs for building supervisors, custodians, technicians and food service workers. Overtime hours incurred by the facility use personnel if the event requires an excessive amount of time to coordinate will be paid by the requesting group.

4. A damage deposit will be required.

If groups are considered non-profit they are still required to pay personnel costs and they may be asked to cover direct costs of usage (e.g. electricity, water, air conditioning, heat)

 

 

 

 

FEES

The Superintendent of Schools or a designated representative will prepare a schedule of fees for the rental of school facilities. This schedule shall be reviewed and approved at five year intervals and approved by the Board of Education.

 

All fees for facility rentals and usage must be paid in advance unless other arrangements have been made. Upon payment, the requester will be issued a receipt of payment which will serve as approval to use the facility.  When necessary, additional fees may include such things as cleaning fees, failure to cancel charges, replacement or repair for damage or theft or other pertinent administrative costs.

 

In the case of damage caused by a group, a deposit will be required after the first incident of damage. Administration shall determine the amount of the deposit, or to revoke the renter’s privilege.  Note: On occasion, a fee may be waived or reduced depending upon use and organization. This waiver will be made at the sole discretion of the Superintendent or Board.

 

Any person found willfully damaging or defacing property belonging to the school district shall be held responsible for the replacement or repair of such property and all costs shall be the obligation of the offender.

It is possible that criminal charges may be filed against the offender.  If the individual offender is not known, the group/requester is liable for damage costs.  If the group refuses to make payment, the group will not be allowed to use District facilities again.  If damage or theft is not reported by the group, an administrative fee will be charged to the group for the labor involved in tracking the responsible group. This charge is in addition to the cost for replacement/repair and any labor costs incurred.  A damage deposit may be required if the group has the potential to incur excessive wear and/or cause excessive damage to the facility.

 

 

Approved:       January 1997
Reviewed: February 1999, July 2009, March 2012, March 2015, March 2018, September 2019, January 2022

 

The undersigned entity makes an application for the use of the school district facility or equipment as designated below. The entity will provide police protection at its own expense, if necessary, to maintain order and to properly protect the building, site, or equipment.

                   

Please refer to school board policy to determine the proper use of school facilities and equipment.  The entity is responsible for complying with the law, board policy and the administrative regulations.

 

The entity must provide proof of insurance prior to the use of school district buildings, sites, or equipment.

 

To be completed by individual making request:

 

DATE OF REQUEST:  

 

Person Making Request:                                                                  Phone No. :  

 

Person/Group Using Equipment/Facilities:

 

Reason for Request:  

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

 

Facility Requested:  

 

The person / group affirms that all adults using facilities have been checked on Iowa’s Sex Offender Registry (SOR).

This is to confirm that no one entering the building or working with children is on the SOR.

 

(Printed Name and Signature required)

                                       

 

If using classrooms, please list classrooms requested or attach a map.

__________________________________________________________________________________

 

 

__________________________________________________________________________________

 

Concession Stand:  

____ Will operate our own concession

____ Will have a school organization operate the concessions.  

 

 

 

Name of group:  

 

Additional Equipment Requested: (Projection system, bleachers pulled out, podium, etc.):

__________________________________________________________________________________

 

 

 

 

 

 

__________________________________________________________________________________

 

 

Specific Date(s) Requested:

 

Specific Time(s) Facilities are Needed:

 

Actual Time of the Event:  

 

Responsible Adult:

 

Address:                                                                                            Phone No.:  

 

 

TO BE COMPLETED BY BUSINESS OFFICE:

 

 

Date Received:  

 

Superintendent’s Approval:  

 

Board Approval If Necessary:  

 

Custodial/Cook Required:    Yes                                     No  

 

___________ Custodian(s) How Many __________________ Hours Needed ______________

 

___________ Food Service How Many _________________  Hours Needed  _____________

 

_______________ $50 Minimum Fee Required When Using Kitchen Area

 

Custodial/Cook Arrangements Completed:    Yes                                         No

 

Note Arrangements:

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

 

 

Arrangements of Keys:

__________________________________________________________________________________

__________________________________________________________________________________

 

 

Charge:  (Note Items and Cost):  

__________________________________________________________________________________

 __________________________________________________________________________________

 

Charge Paid to Dunkerton Schools:   Yes                                         No

 

Custodial Hours - Start Time:                   End Time:                  Total Hours:

 

Food Service Hours – Start Time:  ________ End Time:  ________  Total Hours:  ________

 

Total Fee$ ___________

 

Upon completion of the event, the area was checked and no damages were found. Area is in the same condition as the group used.

 

Site Supervisor Signature:                                            

 

Building and Grounds Supervisor: 

 

(Submit to the business office when completed).

 

 

Approved:  6/28/17
Reviewed:  9/27/17, 1/6/22
Revised:  12/20/17, 4/25/18

 

 

 

Rates for Use of Buildings and Sites

 

Hourly Fee Structure

Facility                                  Class A                   Class B                                  Class C                                 Class D

Gymnasium                            N/C                        N/C                                         $35                                        $50

Commons                                N/C                         N/C                                        $25                                        $35

Classroom                               N/C                         N/C                                        $15                                        $30

Kitchen                                      N/C                         N/C                                        $35                                        $50

Football Stadium                   N/C                         N/C                                        $50                                       $100

Baseball Field                         N/C                         N/C                                        $25                                       $50

Softball Field                            N/C                         N/C                                        $25                                       $50

Custodian                                $30                         $30                                         $30                                       $30 

 

Utilities: To be determined by Superintendent or Board based upon current rates and usage Security Deposit:   To be determined by Superintendent or Board based upon previous experience

 

 

Add to above:

 

For providing chairs and/or tables for meetings                    $10.00

 

For providing set up of equipment                                         TBD - cost

 

Clean up of kitchen (if not billed hourly)                               $50.00  per rental

 

 

Approved:  6/28/17
Reviewed:  9/27/17, 1/6/22
Revised:  12/20/17, 4/25/18

 

1. Any community group using the school building must have an adult (legal age not a student) in charge who will be responsible for the proper care and use of the building and who will be responsible for taking care of any cleaning, payment of fees and the settlement for any damages.  Supervision of the scheduled activity shall be the responsibility of the group using the facility.  A supervisory person must be designated at the time of application.

 

2. Any community group must screen all adults in their program and not allow anyone on Iowa’s Sex Offender Registry (SOR) to enter into the building or work with children when using the district facilities.

 

3. The building must be left in the state of cleanliness and orderliness in which it was found.

 

4. Any group or person using school facilities may be required to provide proof of sufficient insurance or written verification that the group is covered under the District’s insurance coverage.

 

5. The facilities are substance free (policy 403.5 and 905.2).  Any individual or group violating this policy may be barred from future use of the facilities.

 

6. School Sponsored Activities shall take top priority, which includes open gyms and fields.

 

7. A facilities use form must be completed and submitted for approval to the Superintendent’s office two weeks prior to the event.  Events may not be scheduled more than six weeks in advance.  The Dunkerton Community School District reserves the right to reschedule events in case of an unforeseen school district conflict.

 

8. All checks shall be made payable to the Dunkerton Community School District.  Payment in full must be received within 30 days of receiving an invoice from the school district.

 

9. If an activity involves use of the kitchen facilities, a school cook may be required and a fee for the employee to be present will be charged.  Exceptions are use of the high school kitchen for a concession stand when food is being served from the kitchen, but not prepared in the kitchen.

 

10. If an activity involves use of stage lighting or other technical equipment in the east gym, the group/organization shall be required to pay for an approved stage technician.

 

11. Any unscheduled activities or activities violating these regulations will not be allowed.

 

12. Activities that are eligible for the gym use are those that normally are  played in a gymnasium such as basketball and volleyball.  Other activities may use the gym provided there is no greater threat of damage to school property. 

 

13. Activities such as soccer, baseball and softball may use the gym provided safety and care of school facilities are considered.  When kicking, batting or completing skill activities when participants are not under complete control of the ball, in no way should the ball make contact with the walls, bleachers or other permanent equipment.

 

14. The district has the right to request that the coaches turn in rosters with the player's names and league.

 

15. Those DCS facilities used primarily for varsity competition must maintain a safe and quality competitive facility.  If the use presents the potential for damage, misuse, or undue wear and/or is not beneficial to the DCS programs, use may be denied in the interest of the district.

 

16. Weeknight availability - Between the hours of 6:00-9:00 p.m. in the old gym and 6:30-9:00 p.m. in the new gym.

 

17. No gym use on official holidays, when the school day has been cancelled or dismissed early or when there are evening school activities in which non-school activities would interfere with a school sponsored activity.

 

18. Saturday availability-Tournaments or games take top priority over practice times.  The gyms may be used on Saturday between 8:00 a.m. and 9:00 p.m.

 

19. Sunday availability-Gyms will be available between 12:00 p.m. and 9:00 p.m.

 

20. Coaches, players, parents, siblings, etc. are restricted to the area of the building in which the activity is taking place. 

 

21. The coach in charge is responsible for monitoring traffic in the building and for supervising the gym and children in the program they sponsor.

 

22. Any damage done to school property during practice, games, or open gym must be reported immediately to the custodian on duty or the building principal the following school day.

 

23. The coach/team/organization scheduled during the time in which the damage occurs will be responsible for reimbursing the school for any necessary repairs or replacement of equipment.  Failure to report damage will result in the coach/team/sponsor’s loss of use privilege until the beginning of the following school year

 

24. Each profit group will be limited to the use of facilities twice during an academic school year.

 

25. Supervision of the scheduled activity shall be the responsibility of the group using the facility.  A supervisory person must be designated at the time of application.

 

26. The District reserves the right to cancel facilities use on days in which inclement weather poses a hazard and facilities are closed.

 

27. The District reserves the right to refuse the use of facilities.

 

 

Approved:  6/28/17
Reviewed:  9/27/17, 1/6/22
Revised:  12/20/17, 4/25/18